You are viewing: Home 
At your service
Business Zone Procurement
As a local authority, there are regulations at a European, national and council level that need to be adhered to. A basic guide to these regulations follows. It is important, however, to note that when there is conflict between European, national or council rules, it is the European Union Directives that must be followed.
For more detailed information see the EU Directives.
For the Council’s responsibilities see the following:
Where the estimated value of a contract is expected to exceed the relevant EU financial thresholds it must be advertised in the Official Journal of The European Union (OJEU), and rules that promote non-discriminatory and transparent competition must be followed. European Procurement Directives specify time scales that must be followed. These are intended to ensure that reasonable time to respond to adverts and prepare submissions is given to interested parties. There are different types of tendering procedures – ‘open’, ‘restricted’, ‘negotiated’ and competitive dialogue (after 31 January 2006) – which can be adopted under these directives.
See below for a list of EU thresholds. (applies to particular categories of contracts)
A Prior Information Notice (PIN) may be placed in the OJEU providing basic details of the contract. This will be followed by a detailed contract notice, which gives information on proposed contractual arrangements, evaluation criteria, timescales, and asks interested suppliers to formally register their interest with the Council. The tender may also be advertised in the local market and trade journals.
A pre-qualification questionnaire will be sent to all companies that have expressed an interest in tendering for a contract. Short listed companies will be sent contract documents inviting them to tender. These documents will cover the different areas of information that suppliers will be asked to provide to demonstrate the contract can be awarded on the basis of the most economically advantageous tender. This will normally consider both quality and cost.
Once the contract has been awarded, an award notice will appear in OJEU giving brief details.
There is no general requirement for local authorities to tender out any services. The Council, however, has a duty to ensure that our services are competitive and delivered by the best providers in that area.
Working towards achieving best value the Council must have regard to a combination of economy, efficiency and effectiveness. This is not merely a statement of good intent, but involves specific legal duties.
The Council’s Constitution sets out the broad framework within which it operates. This includes the Council’s Procurement Procedure Rules and Contract Regulations, which set specific rules that all people involved in the procurement process must follow.
The Council's contract regulations can be found by downloading and printing the Procurement Procedure Rules and Contract Regulations [PDF file] (file size 29Kb).
Contact the Strategic Procurement Team
PDF stands for Portable Document Format developed by Adobe.
For help and download tips see About Adobe and PDF files. You need a copy of Acrobat Reader on your computer to access a PDF file.
Get either a free copy or upgrade by accessing the following link - download Adobe reader.
If you have difficulty accessing PDF documents, there are some useful online tools available on the Access Adobe website which can convert PDF documents into HTML or text. Click the following link http://access.adobe.com
top of page