Chelsea Gallery hire - Terms and conditions

Applications

1. All applications for the hire of The Gallery shall be made on the appropriate booking form [PDF file] (File size 19Kb) ad returned to the originating address.
2. All returned booking forms shall be accompanied by a cheque for the full hire fee, made payable to "The Royal Borough of Kensington and Chelsea".
3. The Hirer shall under no circumstances sub-hire the premises or any part of the premises.
4. No application for hire will be accepted from a person under the age of eighteen.
5. The Council reserves the right to refuse any application of hire.

Cancellations

1. In the event of a cancellation by the Hirer, the Council will refund to the Hirer 75 per cent of the fee paid, provided that the premises are re-let for the date(s) in question at the same fee
2. The Council reserves the right to cancel or terminate any hiring if the premises are being used, or are to be used, for any purpose for which they have not been approved. In this case, all charges paid for the hire of the premises will be subject to forfeiture
3. The Council reserves the right to cancel any hiring in the event that urgent repair work to the premises is deemed necessary
4. The Council further reserves the right to cancel any hiring if any other circumstances arise which, in its opinion, render it necessary
5. If any hiring is cancelled or terminated under the terms of the above regulations 3 and 4, the Council will refund to the Hirer the amount of any hire charges paid
6. In the event of any cancellation or termination of the hiring, no liability shall fall upon the Council, or any of its officers, in respect of any loss sustained, or expenses incurred by the Hirer or any other person as a result thereof. (Hirers are advised to insure against such loss)

Conduct of the hiring

1. No public announcement or publicity shall be issued concerning the exhibition or display without the prior agreement of the Head of Libraries. Any copy for this purpose must first be agreed with them
2. Publicity may only be displayed in areas of the Library as agreed with the Head of Libraries.
3. A responsible person must be prepared to deal urgently with any problems arising from the display and their name must be notified to the Head of Libraries
4. The Hirer shall ensure that they and any visitors will leave the premises by the closing time stated in Availability of the Gallery and Booking Procedure
5. The Hirer is responsible for hanging arrangements and for ensuring that exhibitions are set up and removed during the times stated within the information regarding the Hire of The Gallery and Charges. (See gallery opening times)
6. The Hirers are required to arrange their own invigilation programme. There are no specific security arrangements for this section of the building.
7. The Hirer is required to observe any Health and Safety regulations and ensure items exhibited conform to LFCD’s regulations regarding fire resistance.

Loss, damage and injury

1. The Hirer agrees to pay the Council on demand the cost of making good any damage caused to the building or any damage or loss of any goods, equipment or appliances belonging to the Council or any person(s) during the period arising in connection with the hiring, howsoever caused.
2. Under no circumstances will the Council make good or accept responsibility or liability in respect of any loss, theft or damage of or to any goods or property of the Hirer or of any other person left, deposited or brought into the premises or any part thereof, or deposited with any officer or servant of the Council, and the Hirer must indemnify and hold the Council harmless thereof.
3. The Hirer shall indemnify the Council and its officers and servants against all accidents, expenses, claims, damages, penalties and demands arising out of or in any way connected with the hiring or sustained by any other person by reason thereof.
4. The Council requires that the Hirer shall be sufficiently covered by a policy or policies of insurance or other means against the contingencies set out in the above regulations. The Council may require the Hirer to produce copies of the aforesaid policies for inspection at any reasonable time.

Food and drink

1. Food and drink may not be consumed on the premises during Library opening times.
2. Food and drink may be provided during a Private View (if booked), but as the premises are not licensed for the sale of liquor, the Hirer shall ensure no alcohol is sold during the hiring.

Termination

Without prejudice to any antecedent or other rights which the Council may have against the Hirer the hiring may be terminated by the Council without notice and without compensation if the Hirer causes or permits any breach of these conditions or of the information contained within this pack.

In case of fire or other emergencies

Please read our instructions of what to do in the event of a fire or other emergency.

• Fire and other emergency safety instructions [PDF file] (File size 22Kb)

Libraries

• Our policy statement
• Using the library
• Search the catalogue
• Enjoying the written word
• Children's Library
• Young adults
• Learning Support
• Film and music
• Reference and information
• Local studies and archives
• 24 hour library
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