Decision details

Parking Services is seeking a waiver and an approval for two direct awards to the existing service providers covering the contract for Statutory Documentation Printing Services and Parking Remittance Processing and Document Scanning Service to facilitate the re-tender of both contracts.

The first contract relates to the printing of all Parking statutory documents, in relation to Penalty Charge Notices. This is part of the legal process to pursue penalty charge notice debt and is due to expire on 30 January 2025. The second contract relates to Parking Remittance Processing and Document Scanning of challenges and representations in relation to Penalty Charge Notices. The Council is required to provide this service as part of the representation/challenge process to motorists issued with penalty charge notices and is due to expire on 26 January 2025.

The Executive Director AGREED to:

1. Approve a waiver from the Council’s Contract Regulations from the requirement to undertake a competitive tendering exercise, to permit directly awarding the below contracts.
2. Approve the award of the contract for the provision of Statutory Documentation Printing Services to Capita Business Services Ltd (company number 2299747) for a period of 12 months at a total estimated contract value of £175,000.00 excl. VAT (£210,000.00 incl. VAT). 
3. Approve the award of the contract for the provision of Parking Remittance Processing and Document Scanning Services to Paragon Customer Communications (London) Limited (02788181) for a period of 12 months at a total estimated contract value of £49,166.67 excl. VAT (£59,000.00 inc. VAT).
4. Acknowledge that both services commenced on 1^st January 2025 and that the contracts will continue until 31^st December 2025.
5. Acknowledge that fees of £210,000.00 (inc VAT) for the period 1^st January 2025 to 31^st December 2025 have already been budgeted for under the contract for provision of the Statutory Documentation Printing Services.
6. Acknowledge that fees of £59,000.00 (inc VAT) for the period 1 January 2025 to 31^st December 2025 have already been budgeted for under the contract for provision of the Parking Remittance Processing and Document Scanning Service.