Agenda and draft minutes

Leadership Team - Wednesday, 5th June, 2024 6.30 pm

Venue: Committee Room 1, Kensington Town Hall

Contact: Toyin Shobowale 

Media

Items
No. Item

1.

Apologies for Absence

Minutes:

No apologies were received.

2.

Declarations of Interest

Any Member of the Leadership Team, or any other Member present in the meeting, who has a disclosable pecuniary interest in a matter to be considered at the meeting is reminded to disclose the interest to the meeting and to leave the meeting room while any discussion or vote on the matter takes place.

 

Members are also reminded that if they have any other significant interest in a matter to be considered at the meeting, whether registered or not, which they feel should be declared in the public interest, such interests should be declared to the meeting. In such circumstances Members should consider whether, a member of the public, with knowledge of the relevant facts would reasonably regard the interest as so significant that it is likely to prejudice their consideration or decision making. If the Member considers that to be the case, they should leave the meeting room while any discussion or vote on the matter takes place.

Minutes:

No declarations of interest were made.

3.

Minutes of Previous Meeting pdf icon PDF 84 KB

To confirm the minutes of the meeting held on 20 March 2024.

Minutes:

The minutes of the meeting held on 20 March 2024 were confirmed as a correct record.

4.

Confirmation of future Grenfell support (2024-28) KD1009590 pdf icon PDF 571 KB

Report to follow.

 

Additional documents:

Minutes:

Cllr. Elizabeth Campbell - Leader of the Council (Chair), introduced the report setting out the background to the proposed decision. She outlined the outcome of the consultation on the future support for the bereaved, survivors and immediate community of the Grenfell Tower fire. She also informed the meeting that although the consultation was lead by the Council it did so under the aegis of an External Scrutiny Team. Future Grenfell support would be funded by the Council, the Government, and other corporate defendants of the civil claims process. Cllr. Elizabeth Campbell reiterated that Grenfell remained the Council’s top priority.

Officers explained that the consultation had involved thousands of responses from people who had shared their views and helped design the models of support that they will receive. They added that the models of support as set out in the report had been agreed by the bereaved, survivors and community.

The Leadership Team noted Officers’ plans to bring further reports to a future meeting when the Council would consider the refreshed Joint Strategic Needs Assessment for the health and well-being of the affected communities and the wider population. Officers commented on how the external scrutiny team had provided feedback and recommendations on the consultation process and on the broader requirements for the Council to change its culture and practices.

Cllr. Simmons emphasised the importance of the Council acknowledging the pain caused by the Grenfell tragedy to the bereaved, survivors and communities. She asked the Council to reflect and take on board the lessons learnt and emphasised that the model is no substitute for good governance and ongoing responsibility. Cllr. Simmons added that the Council must continue to be responsive to resident needs and ensured that commitments are being honoured.

The Leadership Team heard representations on behalf of the bereaved, survivors and community, with those attending stating that whilst they appreciated all the steps the Council was taking towards helping the Grenfell resident and survivals, the community would like to see more commitment and action. They suggested having external scrutiny process attached permanently to the community and emphasised the need to find a better way of consultation.

Cllr. Weale, Chair of Overview & Scrutiny Committee, thanked officers who had set out a coherent report and for the early presentation to Overview & Scrutiny Committee, which provided that committee with the opportunity to challenge the report.

The Leadership Team RESOLVED, for the reasons set out in paragraphs 3.1 to 3.5 and elsewhere within the report, that the recommendations at paragraphs 2.1 to 2.11 be adopted.

 

2.1 The Leadership Team:

2.2 Noted the consultation and engagement activity that has taken place with bereaved and survivors and the immediate local community since August 2023 and the way the feedback has been used to shape the final models, summarised in Sections 5 and 6 of the report.

2.3 Noted the findings of the External Scrutiny Team included in the report at Appendix 3 and their assessment of the effectiveness of the two consultations and their wider recommendations for  ...  view the full minutes text for item 4.

5.

Housing Management Professional Services Framework Agreement - Contract Award (Ref. 399) KD1009697 pdf icon PDF 273 KB

Additional documents:

Minutes:

Cllr. Elizabeth Campbell - Leader of the Council (Chair), introduced the report setting out the background to the proposed decision. She advised that the Council had undertaken a targeted procurement programme to establish four new framework agreements to enable delivery of various works and services, primarily to the housing stock. The scope of this framework would enable the provision of competent, safe, and compliant consultants, who would be commissioned to support the delivery of capital investment works across the borough.

Prior to reaching its decision, the Leadership Team RESOLVED to exclude the press and public by virtue of paragraphs 3, Part 1, Schedule 12A of the Local Government Act 1972 to consider and discuss information contained in the Part B appendix relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighed the public interest in disclosing the information. The Leadership Team duly went into private session before returning to public session to take its decision.

The Leadership Team RESOLVED, for the reasons set out in paragraphs 3.1 - 3.4 and elsewhere within the report, that the recommendations at paragraph 2.1 - 2.3 adopted.

2.1 The Leadership Team:

2.2 Subject to section 2.2 i, agreed to set up and award contracts to the suppliers set out under section 5.9 of this report for the Consultancy Services Framework Agreement to support the delivery of the housing management capital investment programme. The Framework will be set up for a period of up to four years with the option to extend for a further two years. The estimated value of the budget spend under the Framework is £102,000,000 (inclusive of VAT).

                     i.         Delegated authority to the Executive Director of Housing and Social Investment following consultation with the Lead Member for Housing Management, Housing Safety and Building New Homes to decide whether to proceed with the contract awards with suppliers in respect of the Framework following the outcome of the Section 20 Notice of Proposal leaseholder consultation process.

 

                   ii.          Delegated authority to the Executive Director of Housing and Social Investment to approve the procurement strategy reports for all call-off contracts and subsequent related call-off contract awards with a value above £1.5m from the Framework.

2.3 Delegated authority to the Executive Director of Housing and Social Investment, following consultation with the Lead Member for Housing Management, Housing Safety and Building New Homes, to extend the Framework by a further two years after the initial four years term.

Action by: Executive Director of Housing and Social Investment

6.

Strategy for youth services and community adventure play services from February 2025 KD1009732 pdf icon PDF 181 KB

Additional documents:

Minutes:

Following consultation with the Lead Member, the Chair withdrew this item as it would be taken to a future meeting.

7.

Report of the Local Government & Social Care Ombudsman KD1009734 pdf icon PDF 99 KB

Additional documents:

Minutes:

Cllr Sof McVeigh, Lead Member for Housing Management, Housing Safety and Building New Homes introduced the report setting out the background to the proposed decision.

The Leadership Team discussed the Ombudsman finding of maladministration following a complaint and noted that this was the second Public Interest Report received by the Council in the last five years.

Councillor Mary Weale, Chair of Overview & Scrutiny Committee suggested that the Council keep a backlog of the data produced by the Housing department and asked officers if the Council IT systems was able to track and monitor legislative changes which they confirmed it did. Councillor Weale suggested that the Council learn from these complaints and needs to review its processes so that similar complaints are not made in the future and residents are not impacted. 

The Leadership Team RESOLVED, for the reasons set out in paragraph 3.1- 3.2 and elsewhere within the report, that the recommendations at paragraph 2.1 -2.3 to be adopted.

The Leadership Team

2.1. Noted the Ombudsman’s findings and the steps which the Council has taken and will take in response to those findings and the Ombudsman’s recommendations.

2.2. Confirmed that it agrees to the steps the Council has taken and will take in response to the Ombudsman’s findings and recommendations; and

2.3. Agreed to the preparation of a report specifying what action the Leadership Team has taken or proposes to take in response to this report from the Monitoring Officer.

Action by: Chief Solicitor and Monitoring Officer and the Executive Director of Housing & Social Investment

8.

ANY OTHER ORAL OR WRITTEN PUBLIC ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT

[Each written report on the public part of the Agenda as detailed above:

(i)     was made available for public inspection from the date of the Agenda;

(ii)    incorporates a list of the background papers which (i) disclose any facts or matters on which that report, or any important part of it, is based; and (ii) have been relied upon to a material extent in preparing it. (Relevant documents which contain confidential or exempt information are not listed.); and

(iii)    may, with the consent of the Chairman and subject to specified reasons, be supported at the meeting by way of oral statement or further written report in the event of special circumstances arising after the despatch of the Agenda.]

Minutes:

There were no items considered urgent.

9.

EXCLUSION OF THE PRESS AND PUBLIC

If required, the Leadership Team will resolve to exclude the press and public from the meeting should any specific item of business so require on the grounds that discussions may involve the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972 (as amended).

 

Some reports on the agenda may include confidential information which is exempt from publication. The Leadership Team may need to discuss this information in private session before decisions are taken afterwards, in public session.

Minutes:

The Leadership Team excluded the press and public for deliberation on the exempt appendix to Agenda Item: Housing Management Professional Services Framework Agreement - Contract Award (Ref. 399) KD1009697