Agenda and draft minutes

Shareholder Committee - Monday, 15th July, 2024 4.00 pm

Venue: KTH Committee Room 1

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies.

 

2.

Members' Declarations of Interest

Any member of the Council who has a disclosable pecuniary interest in a matter to be considered at the meeting is reminded to disclose the interest to the meeting and to leave the Chamber while any discussion or vote on the matter takes place. Members are also reminded that if they have any other significant interest in a matter to be considered at the meeting, which they feel should be declared in the public interest, such interests should be declared to the meeting. In such circumstances Page 1 Members should consider whether their continued participation, in the matter relating to the interest, would be reasonable in the circumstances, particularly if the interest may give rise to a perception of a conflict of interests, or whether they should leave the Chamber while any discussion or vote on the matter takes place.

Minutes:

No declarations of interest were made.

 

3.

Minutes of Previous Meeting pdf icon PDF 99 KB

The minutes of the last meeting held on the 10th of May 2023 are submitted for confirmation.

 

Minutes:

The minutes of the meeting held on 10 May 2023 were confirmed as a correct record.

 

4.

Note and acceptance of decisions from Notting Dale Heat (NDH) Board Meeting (9 February 2024) KD1009269 pdf icon PDF 212 KB

Additional documents:

Minutes:

Officers introduced the report and asked that the Shareholder Committee note the decisions approved at the Notting Dale Heat (NDH) Board meeting of the 9 February 2024 which included the NDH General Financial Procedures, NDH Management Accounts and NDH 2024/25 Draft Budget.

 

Prior to reaching its decision, the Shareholder Committee RESOLVED to exclude the press and public by virtue of paragraphs 3, Part 1, Schedule 12A of the Local Government Act 1972 to consider and discuss information contained in the Part B appendix relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighed the public interest in disclosing the information. The Shareholder Committee duly went into private session before returning to public session to take its decision.

The Shareholder Committee RESOLVED, for the reasons set out in paragraphs 2.1 to 2.3 and elsewhere within the report, that the recommendations at paragraphs 2.1 be adopted.

 

2.1 The Shareholder Committee is recommended to note the decisions taken by the Notting Dale Heat Board on the 9 February 2024, which are summarised in paragraph 2.3.

 

Reasons For Decision: Shareholder Agreement

 

2.2 On a quarterly basis Notting Dale Heat should provide the Council with information on the Management Accounts of the business, a reconciliation between expenditure and budget. This requirement is set out in section 11 ‘Monitoring and Provision of Information’ of the Shareholders Agreement.

 

Notting Dale Heat Board Decisions

 

2.3 The eighth Notting Dale Heat board meeting took place on the 9 February 2024, where the Board:

 

  1. Noted, reviewed and approved the Heat Network Programme Forward Plan. It summarises the key Commercial Decision for the Council, with decisions to be confirmed and adopted by Notting Dale Heat. Please see Appendix 1, Heat Network Programme Forward Plan (Part A), noting that these Commercialisation decisions have been rescheduled to enable full consideration of both the Kensington Aldridge Academy heat loss and Salix Public Sector Decarbonisation Scheme grant award of up to £4.3 million for Kensington Leisure Centre.

 

  1. Noted and reviewed the draft Service Level Agreement. It describes the range of services that Notting Dale Heat plans to buy from the Council. Please see Appendices 2 and 3 (Part B) for the cover report and draft Service Level Agreement. Please note that the draft Service Level Agreement has since been updated and is almost ready for review and approval by both the company Board and Shareholder Committee.

 

  1. Noted and reviewed the Design, Build, Operations and Maintenance (DBOM) heat network contract overview for information. This contract has been awarded to Vital Energi to both design and build the primary network and energy centres at Lancaster West Estate, and to operate and maintain the entire heat network once built. Please see Appendix 4 (Part B).

 

  1. Noted and reviewed the Finance Update. Please see sections 5.1, 5.2 and 5.3 for further information on the accounts and budget. Please see Appendices 5, 6, 7 and 8 (Part B) for an explanatory report and the actual  ...  view the full minutes text for item 4.

5.

Any other Oral or Written Public items which the Chairman considers Urgent

[Each written report on the public part of the Agenda as detailed above:

 

(i) was made available for public inspection from the date of the

Agenda;

 

(ii) incorporates a list of the background papers which (i) disclose any

facts or matters on which that report, or any important part of it, is

based; and (ii) have been relied upon to a material extent in preparing

it. (Relevant documents which contain confidential or exempt

information are not listed.); and

 

(iii) may, with the consent of the Chairman and subject to specified

reasons, be supported at the meeting by way of oral statement or

further written report in the event of special circumstances arising after

the despatch of the Agenda.]

 

Minutes:

There were no items considered urgent.

 

6.

Exclusion of the Press and Public

If required, the Leadership Team will resolve to exclude the press and

public from the meeting should any specific item of business so require

on the grounds that discussions may involve the likely disclosure of

exempt information as defined in Part I of Schedule 12A to the Local

Government Act 1972 (as amended).

 

Some reports on the agenda may include confidential information

which is exempt from publication. The Leadership Team may need to

discuss this information in private session before decisions are taken

afterwards, in public session.

 

Minutes:

The Shareholder Committee excluded the press and public for deliberation on the exempt appendix to Agenda Item 4: Note and acceptance of decisions from Notting Dale Heat (NDH) Board Meeting (9 February 2024) KD1009269