Hiring a venue

Information about hiring a venue including costs, what your hire includes and the terms and conditions of hire.

What is the process for hiring a venue?

  • Provisional dates can be held under an ‘enquiry’ status for up to two weeks
  • After two weeks or if another enquiry is made for that date you will be asked to confirm the booking in writing or release the date(s) within 48 hours. If we do not hear from the client within this time period, the reservation will be automatically released.
  • Once your booking has been confirmed you will be invoiced for a deposit
  • Full payment is required at least one month before to the date the hiring commences, or immediately if the hiring is to commence within three months of the booking being made
  • Full details of our terms and conditions, including cancellation fees are available on request and are sent with your deposit invoice
  • Hirers do not have sole rights for any type of event or sole occupancy rights

Costs of venue hire 

Committee Room prices start from £320 + VAT

Hall prices start from £875

Please contact us for further details at venues@rbkc.gov.uk or 020 7361 2220

What your hire includes

  • A dedicated Events Manager to support and assist in lead up to your event
  • A Duty Manager on the day of your event
  • Exhibition tables, banquet tables, coffee tables and conference chairs
  • PA system with microphones for speeches and background music in the Great Hall and Small Hall
  • Controllable ambient lighting in the Great Hall and Small Hall
  • Screen and Projector (excluding laptop)
  • Complimentary Wi-Fi
  • DVD/CD player (on request)
  • Plasma screen (on request)
  • Dance floor in the Great Hall and Small Hall (on request)
  • Staging (on request)
  • Noticeboards
  • Poster boards
  • Lectern
  • Flip charts
  • Performing Rights Society fees
  • Phonographic Performance Ltd music fees

Terms and Conditions of hire

RBKC Venues Terms and Conditions of Hire [PDF] (file size 740.83 KB)

Health and Safety Guide

Health and Safety Guide [PDF] (file size 1.3 MB)