A tender process is required under the Council’s contract
regulations for all contracts with a value over the EU services
threshold (currently £172,514). There are exemptions, however, to
when these tendering procedures are used.
The Council will always comply with the EU directives where they
are applicable. There are currently four different tender
procedures the Council may use: Restricted tender, open
tender, negotiated tender and competitive dialogue.
Suppliers who respond to advertisements expressing an interest
in tendering are required to complete a pre-qualification
questionnaire to show that they have sufficient experience and
resources to meet the needs of the procurement opportunity.
Only suppliers who are subsequently short-listed can be invited
to submit a tender.
All suppliers who request tender documentation will be invited
to submit a tender. There is no pre-qualification questionnaire or
short-listing stage prior to invitation to tender.
This information is requested as part of the tender itself. The
open tender procedure is normally only used where the known market
place is limited.
A negotiated tender is similar to the restricted tender
procedure in that it uses a pre-qualification stage. A negotiated
tender procedure, however, allows the Council to negotiate the
terms of the contract within strict guidelines prior to awarding
For contracts advertised within the EU this process is only used
in exceptional circumstances, for example when a supplier is the
sole source of the good or service required, in cases of extreme
urgency, or when the precise specification can only be determined
For non-EU contracts, however, negotiated tender may be used
A competitive dialogue procedure may be used for “particularly
complex contracts” where an open or restricted tender procedure
will not allow the award of a procurement contract.
Suppliers will respond to advertisements by submitting an
expression of interest in the tender and complete a
Suppliers who are short-listed will be invited to participate in
a competitive dialogue with the Council. The dialogue is flexible
and may include written or verbal submissions and interviews.
The dialogue may take place in successive stages to reduce the
number of potential suppliers, and at the conclusion of the
dialogue the Council will ask potential suppliers to submit their
opportunities to tender for contracts with the Royal Borough of
Kensington and Chelsea and other London boroughs, visit
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2 provides access contract opportunities from major
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