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Although visitors to this website can access any information they are interested in, this section has been created with professionals in mind.

Are you a professional supporting families, caring for children or young people, or providing a services that are available to them? We would like to know what information would be useful for you. For example, this may include referral forms, policy documents or training information – your feedback will help us develop this site further.

Tell us what you think or submit your feedback via the Contact Us page.

Early Help Referral Form

30-hour free childcare entitlement: FAQs for schools/providers/childminders

Q1.      What is the 30-hour free childcare entitlement?

All three and four year olds are entitled 15 hours of free childcare and early education a week for up to 38 weeks in a year. Children can access this entitlement in approved childcare providers such as, school, nursery classes, private day nurseries, pre-schools and with childminders. 

The Government has increased the entitlement from 15 to 30 hours a week for working parents who meet the eligibility criteria, this is called 30 hours (also referred to as extended entitlement). 

Q2.      Who will be eligible for the additional 15 hours?

 This is available to 3-4 year olds in families where both parents are working (or the sole parent is working in a lone parent family) and each parent earns, on average, a weekly minimum equivalent to 16 hours at national minimum wage (NMW) or national living wage (NLW), and less than £100,000 per year.

If a parent is self-employed or on a zero hours-contract they are still eligible as long as they meet the earnings threshold.  You can also apply if you’re starting or re-starting work within the next 31 days.

Q3.     What if one parent is not working?

If one parent is not in paid employment the family will not usually be eligible however, there are exceptions for those who are on parental, maternity, paternity, adoption or sick leave.

If one parent is working and the other is in receipt of Incapacity Benefit, Severe Disablement Allowance, Carer’s Allowance or Employment and Support Allowance the family may still qualify.

Summary of main Eligibility Criteria:

  • A child will be aged 3 or 4 Parent/carer will work more than 16 hours per week
  • Parent/carer will have an annual income of less than £100,000
  • The family will live in England
  • The childcare provider is registered with Ofsted

Q4.     When can I apply?

The application must be made the term before you wish to start receiving the funding and you can apply up to 16 weeks before your child turns three. 

A child will become eligible for the funding at the start of the school term after their third birthday

Child born between

Eligible

1st September to 31st December

January – Spring term

1st January  to 31st March

April – Summer term

1st April  to 31st August

September Autumn term


Q5.      How do I apply?

Application are assessed by HMRC online, you will need to apply on the Childcare Choices website, see link below:

https://www.childcarechoices.gov.uk/

Childcare choices helpline: 0300 123 4097

Eligible families will receive an 11-digit code which they take to their childcare provider along with the parent’s national insurance number and child's date of birth.  Parents will be asked by HMRC to confirm their details are up to date every 3 months or their code will expire.

 There will be a short grace period with every code in case a parent loses their job, so they do not automatically lose their childcare entitlement.

Q6.     What costs isn't covered? 

The 30 hours free childcare offer is not intended to cover the costs of meals, other consumables (such as nappies or sun cream), additional hours or additional activities (such as trips). Providers may charge a fee for these additions. If families choose to pay for these it is an arrangement between them and the childcare provider. However, families cannot not be required to pay any fee as a condition of taking up a 30 hours place, and must be offered alternative options.

Q7.      Can the free 30 hours be delivered outside of term time?

Eligible parents will be entitled to 30 hours of free childcare per week over 38 weeks or the equivalent number of hours across more weeks per year. The Government has said that it wants to ensure parents are given the choice of a ‘stretched offer’ so that the free hours are available outside of term time.  

For example:

  • Standard Term Time offer: Entitlement claimed over 38 weeks
  • Stretched Flexible offer:                45 weeks @ 25 hours per week or

51 weeks @ 22 hours per week

Q8.        Have the ratio requirements change under the 30 hours?

The ratios remain the same under the existing adult: child ratios set out in the Early Years Foundation Stage. Staff qualifications requirements and indoor space requirements will also remain the same for all 30 hours’ provision.

Q9.       Are children with special needs or disabilities (SEND) be entitled to additional support?

Yes, there will be additional funding available to support SEN children to have full access to the EYFS. The new Disability Access Fund is equivalent to £615 per child per year to support access to free entitlements. 3 and 4year olds will be eligible for the DAF if they meet the following criteria:

  • The child is in receipt of child disability living allowance and
  • The child receives free early education

Early years providers are responsible for identifying eligible children for DAF.

Q10.       What other support will be available to families to help with childcare costs?

Working parents who are eligible for the 30 hours free childcare can additionally receive support with childcare costs of up to £2000 per child through the Tax-Free Childcare scheme.

Parents on low incomes can get up to 85% of their childcare costs reimbursed through the childcare element of Universal Credit, which is gradually being rolled out across the country over the next few years.

Q11.     What is the funding rate for providers?

 Royal Borough Kensington & Chelsea provider rate is: £6.65 per hour.

Q12.     Does one provider have to provide all of the 30 hours for each child?

 If you have the capacity to do so then you can.  However, if it meets the needs of   the family they can seek childcare from up to two providers in a single day.

There are many ways the offer can be delivered for example:

(i)            A single provider could deliver all of the hours

(ii)           A single site with two providers could deliver the hours between them

(iii)          Partners within walking distance could deliver the hours between them

(iv)          Models responding to parental need such as early morning/twilight/weekend provision

Q13.     What hours does the childcare need to be available for?

Places should be available to parents between the hours of 7am and 7pm.

The Government would like to see partners working together to provide flexible, high-quality provision that is responsive to children’s needs, including those with disabilities or special educational needs.  This could include offering early morning/twilight or weekend provision in response to parental requirements. 

Q14.     Where can I get additional information?

See below:

Childcare Choices

https://www.childcarechoices.gov.uk/

Childcare choices helpline: 

0300 123 4097

GOV.UK

https://www.gov.uk/30-hours-free-childcare

Bi-Borough Childcare & Early Education Service

Family Information Service

ey@westminster.gov.uk

Tel: 020 7641 7929

Amendments for the Healthy Schools Partnership

The main aim of the Healthy Schools Partnership is to support and encourage schools to develop and deepen their focus on health and wellbeing which will support the attainment, achievement and happiness of both their pupils, staff and wider school communities.

The partnership, commissioned by the three borough Public Health Service, is an alliance of local authority and health services together with a range of other agencies that work with schools.

All children and young people have a right to be healthy and to achieve at school and in life. Healthy Schools provides opportunities for enhancing emotional and physical aspects of health that will lead to improved health, reduced health inequalities, and increased social inclusion and will raise achievement for all.

Healthier children do better in learning and in life. By enabling children and young people to make positive changes to their behaviour regarding health and wellbeing, schools help them reach their full potential in terms of achievement and fulfilment. They can also encourage good habits that will benefit children and young people both now and in the future.

Healthy Schools is not just about children and young people, it is about involving the whole school community together with local services and agencies. And it is not just what happens in the curriculum but about the entire school day.

Schools can participate and gain recognition at the following levels:

  • HSP bronze award (link as before)
  • HSP silver award (link as before)
  • HSP gold award (link as before)

For the latest list of schools registered and achieving awards in Kensington & Chelsea visit the Healthy Schools London website Healthy Schools Partnership.

If your school is interested in working with the Healthy Schools Partnership and gaining recognition, contact:
David Millard - Healthy Schools Coordinator
Email: david.millard@healtheducationpartnership.com
Free phone: 0800 0488 566
Mobile: 077 3847 6236

Change4Life - Free campaign resources

Change4Life 10 Minute Shake Up campaign - resources and workshop for local organisations

Kensington and Chelsea is getting behind the new Change4Life campaign to help make sure children have plenty of active fun this summer!

You may already have heard that Change4Life and Disney are launching this exciting new campaign next month, encouraging families to get more active with 2019's 10 Minute Shake Up programme. It aims to get children active for 60 minutes a day, with 10 minute bursts of active fun inspired by their favourite Disney characters.

Free campaign resources 

Change4Life has created some fantastic resources to help organisations to promote the campaign and keep children moving! The free 10 Minute Shake Up campaign resources include event kits, posters, and Shake Up games packs for children. Order your free resources here

Grant scheme 

Grants of up to £1,000 are available to support organisations that work with children and families in Kensington and Chelsea to run activities that link to the 10 Minute Shake Up campaign and help children have a healthy, active summer. To request an application form and further details please email elewis@westminster.gov.uk  

Shake Up Play Day

The Council is planning a Shake Up themed Play Day event in August (date and venue TBC). Local organisations will be invited to run activities and promote local services that help children and families to eat well and keep active. If you would like to get involved please email elewis@westminster.gov.uk to express an interest and find out more.  

More news to follow soon!

Ellie 

Bi-Borough Change4Life Programme Manager

020 7641 6322

Documents and Links

In this section you will find helpful documents to be downloaded on the right, or links to external websites:
  • Guidance on recording and tracking children’s achievements in the revised EYFS (Download) 
  • Statutory guidance for schools and colleges on safeguarding children and safer recruitment - Click here
  • Support for Practitioners working with 2 year olds from PACEY
  • Working Together to Safeguard Children: A guide to inter-agency working to safeguard and promote the welfare of children - Click here
  • GDPR - what is it and how will it affect your nursery? Q&A (Download)

  • Information about Early Years Inclusion Funding (Download) 
  • SENDco Surgery Flyer 2019 (Download)

Childcare Choices information:

Click to download:
1) T
op things providers need to know about Tax-Free Childcare;
2) Visual map of the customer journey through their childcare account;
3) Parent tips for using the 30 hours provision

Please download the Parent Declaration Form and RBKC/Provider Agreement to the right for your records and to use when necessary.



  • Click here for a link to e-learning for Prevent Duty Training  for safeguarding vulnerable people from radicalisation


All reports from Childcare Works events around Supply and Demand, Sufficiency and Working with Schools are now ready to access on the Childcare Works KHUB site at the following link: Childcare Works In-Depth Events

At the Schools In-Depths, several local authority colleagues kindly agreed to share materials they have developed to support schools. The link to the resources here: LA materials for supporting schools

This link provides information on Childminder Recruitment Campaigns

Education Inspection Handbooks and Frameworks

Find useful inspection handbooks and frameworks via this link:


https://www.gov.uk/government/publications/early-years-inspection-handbook-eif

Guidance for service providers

Guidance for service providers 

There are two sections of this website:

  • Information for Families provides information to all parents and carers of children and young people aged 0-19 years, or 0-25 years if their child has a Special Educational Need or Disability (SEND).
  • The SEND Local Offer focuses on providing accessible information about the local services to children and young people (aged 0-25 years old) with SEND and their families.

Many different services are published, including education, health, social care, childcare, activities/events, family support and more.

Service providers may publish their relevant local services on this website free of charge and are welcome to contribute information about:

  • services suitable for children and families
  • services suitable for families with a disabled child/young person or a child who has a special educational need
  • services and activities to support young people's wellbeing

To do this you need to Register for an account

Once you have done this, Sign in see and amend your records by following the steps below:

  1. Click the 'My Account' drop-down in the top right-hand corner of every page.
  2. Select 'Dashboard' from the options that appear
  3. Click 'Manage your directory listings' to see your list of records. 
  4. To make ammendments, click on the 'Actions' drop-down and choose 'Update Record' and/or "Update Local Offer' as necessary. 

If you need permission rights to access and edit a record, please contact us.

 

Healthy Early Years Programme and Award Scheme

The Healthy Early Years programme and award scheme is funded by the Public Health team for Kensington and Chelsea and Westminster. The programme has been based on the success of the Healthy Schools programme across the three boroughs and started as a pilot programme in 2014. The programme is open to all early years settings including Children’s Centres and nurseries, and its main aim is to support and encourage settings to develop and deepen their focus on health and wellbeing for the children and families they work with.

How the Healthy Early Years awards work

Awards are given to settings to recognise their achievements in supporting the health and wellbeing of the children and families they work with. There are three levels of award:

  • Bronze: Settings will need to complete the Healthy Early Years Bronze Review Tool to demonstrate that they take a whole setting approach to health and wellbeing including physical activity, nutrition, oral health, emotional wellbeing, safety and immunisations.
  • Silver: Once a setting has achieved the Bronze award it can move on to the Silver and Gold Awards. To achieve a Silver award, settings will identify the main health priorities for the children and families they work with and devise new projects, practices and interventions to address these needs. Example health priorities might include healthy weight, emotional health and wellbeing, and oral health. This action plan will need to be submitted using the Healthy Early Years Silver Planning Tool.
  • Gold: in addition to holding a Silver Award, the setting will then need to implement their Silver action plan. At the end of their action plan, using the Healthy Early Years Gold Reporting Tool, settings will need to demonstrate the impact of the activities they have implemented.

FREE support available to registered settings

  • Health Education Partnership:  Health Education Partnership has been commissioned to provide free support to settings working towards the Healthy Early Years awards. Within the team, Anna Brennan-Craddock can provide free support to settings to complete award applications at Bronze, Silver and Gold level. In addition, Kim Lambden can provide free support on "Purposeful Physical Play" including staff training, development visits and parent workshops at Silver level. 
  • MyTime Active: MyTime Active has been commissioned to provide support to settings on the Healthy Eating and Physical Development aspects of the Healthy Early Years Awards. They offer opportunities for you to provide the best food possible and fun active play for the children in your setting through advice, signposting and training. They can assist with snack ideas, planning menus and training on nutritional guidelines for 1-4 year olds.

How to take part
The first step is to register with Healthy Early Years by completing the online form. Online Registration Form: Registration. Once registered, you will receive an email confirmation including details of the free support available and information on how to begin working towards the Bronze award.

If you have any questions, please contact:
Anna Brennan-Craddock 
Healthy Early Years Coordinator
Tel: 0770 381 4831 Email: anna.brennan-craddock@healtheducationpartnership.com

Hungry Little Minds Campaign

Full details of the campaign follow the link.

https://www.rbkc.gov.uk/kb5/rbkc/fis/advice.page?id=H2eoW4kh7IM

Information for Childminders

Bi-Borough is committed to supporting Childminding businesses. Find our CPD offer and other training opportunities in the training opportunities and workshops for professionals link below.

There are also a number of organisations that can help support you to manage your business, ensure you are covered and do not find yourself caught out during common areas of dispute. Here are some links for you to find out more:

Childcare.co.uk

Morton Michel

PACEY
PACEY can help you manage the 30 Hours entitlement with updates to their registered childminding contracts. View their leaflet on the right.

Provider Portal and Eligibility Checker Guidance Video Tutorials

Need help with the Provider portal, eligiblity checker? 

Visit our YouTube Channel for guidance videos on how to use the provider portal, eligiblity checker and more.

Training Opportunities and Workshops for Professionals

Please use the link below to access additional training information for Early Years Professionals.

Training for Professionals

Tri Music Together - Musical Development Matters

Tri Music Together are really delighted to let you know that Musical Development Matters in the Early Years, a brand new guidance, is now available to download for free, or purchase in hard copy format from Early Education: 

 

https://www.early-education.org.uk/musical-development-matters

 

There is also a free online resource to accompany the guidance here:

 

https://network.youthmusic.org.uk/musical-development-matters

 

Musical Development Matters forms part of the legacy of the Tri-Music Together (TMT) project.

 

The full report of the project and the recent press release can be downloaded here:

 

https://www.triboroughmusichub.org/early-years/

 

Throughout the past 2 years TMT has engaged with 249 Early Years  Professionals, 120 EY settings and 148 Musicians.

 

All of us from TMT would like to state our sincere thanks to everyone who has been involved by accessing training/CPD sessions, attending sharing sessions, contributing to surveys, discussing and contributing to Musical Development Matters, or by connecting with the project in any other shape or form.

 

The past 2 years has been an incredibly exciting journey for us all. We are awaiting news on further funding;  we aim to build on the success of the past 2 years and continue to support EY music across the Tri-borough.

Thinking about volunteering with us?

Volunteering is described as an unpaid activity where an individual is able to give their time to help a not-for-profit organisation or an individual. If you have no qualifications there might be some job opportunities for voluntary or paid work in an Early Years setting under the supervision of more qualified members of staff. Most employers will encourage staff to take up training opportunities that will support them in developing their skills and experience. You might want to consider attending the new level 3 Diploma for Children and Young People’s Workforce. Your employer, your local college and the Family Information Service will be able to support you in finding more details about this course.

Grenfell Support

Grenfell Support Information and Guidance


Early Help work with families who have children 0-19yrs, where there are indications of emerging difficulties or additional needs. Early Help Practitioners work with families in a systemic way to support change, overcome issues and build on the strengths already present in the family.

Early Help Assessment and Referral Form

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