The Annual Canvass

The Annual Canvass 2020

Don’t lose your voice - look out for your voter registration details from the Royal Borough of Kensington and Chelsea and make sure your electoral registration details are up to date.

With the Greater London Authority and London Mayor elections taking place in May 2021, this is an important opportunity for residents to take part.

Every autumn, by law, the Electoral Registration Officer must prepare a revised register of electors. This register forms the basis for voting at all elections and referenda held within the year the register remains in force.

The annual canvass ensures that the Royal Borough of Kensington and Chelsea can keep the electoral register up to date, identifying any residents who are not registered so that they can be encouraged to do so. They are then able to take part in any future elections.

The annual canvass will run between July and November. Each household will receive at least one form of communication addressed to The Occupier, asking for confirmation of who lives at their address in order to check who is eligible to register to vote. You are legally obliged to respond and could face a fine if you do not do so.

If you are not currently registered, your name will not appear in the communications we send. If you want to register, the easiest way is online on the GOV.UK website,  or we will send you information explaining how to do this in the post.

It is important that residents keep an eye out for messages from the Royal Borough of Kensington and Chelsea, so we can make sure we have the right details on the electoral register for every address in the borough.  

To make sure you are able to have your say at elections taking place next year, simply follow these instructions:

You can complete the form online. It takes just a few minutes. Enter part 1 and part 2 of your security code. As well as confirming no changes, you can also add or remove names via this route.

If nothing has changed and the information is correct, you can also:

  • Call 0800 197 9871 and when prompted enter part 1 and part 2 of your security code.
  • Text NOCHANGE followed by your security code to 80212 (if nobody is eligible to vote you should include a reason after your security code; for example: empty, business, 2nd home, none, other).
  • Alternatively, you can complete the form and post it back to us at Electoral Services, Town Hall, Hornton Street, W8 7NX

Between October and November should we not receive a completed communication from you, a canvasser will call at your address to collect the information. The sooner you respond the less likely you are to have reminder forms sent to your address and a personal canvasser visiting your property.

It is really important that everyone who is entitled to vote is able to do so. Making sure you provide the necessary information when it is needed will ensure the process runs smoothly. This is particularly helpful in the current public health situation, as it will help avoid the need for home visits from canvassers.

This year’s canvass, which we have to carry out by law, is taking place during a challenging public health situation. We are working to ensure that we take account of public health guidelines, including the continued importance of social distancing.

The revised register is published on 1 December with no monthly updates in October and November.

 

Frequently asked questions

Why do I receive a Household Enquiry Form each year?The Electoral Registration Officer is legally obliged to maintain an accurate Electoral Register and the annual canvass allows for the correction of any omissions or errors that may have occurred throughout the rest of the year.

Why should I respond to the form?You are legally obliged to respond accurately to the form and could face a fine if you do not do so. If no response is received from a household for two consecutive years the Electoral Registration Officer is legally entitled to remove any existing entries from the register. If you are not on the electoral register you will not be permitted to vote at any election. As credit reference agencies use the electoral register for identity verification purposes you could face difficulties when applying for credit if you are not registered.

Why is the form not addressed to me personally?Household Enquiry forms are specific to an address, not an individual. We need to ensure that the form is delivered even if there are no current electors registered or the details held are incorrect.

What do I do if the form is correct?We still need you to respond so that we can be certain the register is accurate. If the information is correct you can respond using the internet, freephone or SMS text services. There is no need to return the form in the post if you use these services, please destroy the form after using them.

Why is the internet/freephone/SMS text not available for my property?If there are a large number of electors registered at a given property it is regarded as multiple-occupancy and treated differently to the majority of properties in the borough. To avoid confussion because of the additional sheets provided and to avoid incorrect information being returned to the electoral services office these properties are restricted to a postal only response.

How do I correct any of the pre-printed details?Simply go to our online form and make the necessary changes. If returning the paper form, cross through anything that needs amending and write the correct information next to it. Please remember to sign the form before sending it back to us.

What do I do if I’m not included on the form?Simply go to our online form and make the necessary changes. If returning the paper form, write your name and the name of anyone else who is also not registered along one of the blank lines, indicate your nationality, whether you are aged 76 years old or over, whether you wish to opt out of appearing on the open register. If you are 16 or 17 years of age give your date of birth. Then sign the form and return it in the pre-paid envelope.

How do I remove someone who no longer lives at my address?Simply go to our online form and make the necessary changes. If returning the paper form, cross through their names and sign the form before returning it. Remember to add your own details if not already included.

What is the open register?The open register is a version of the electoral register that can be bought by individuals or companies. You can opt out of appearing on this version of the register by ticking the box on the Household Enquiry form. You will still appear on the register used for elections and credit verification.

How do I opt out/ opt back in to the Open Register?Please send an email to elect@rbkc.gov.uk or write to us at Electoral Services, Town Hall, Hornton Street, W8 7NX. You will need to give us your name and address and tell us whether you want to be included or excluded from the open register.

Why is there a box relating to jury service exemption for those over 76?The court service use the electoral register to determine members of the public eligible for jury service. Each year the council supplies them with a register that excludes electors who are ineligible because of their ages. Please note we do not deal with exemption from jury service. Find out more information.

What should I do if a member of my household is working away from home for an extended period or is studying at university?To ensure that they are not inadvertently disenfranchised please check with the person that they have registered, or will be registering at a different location before removing them. It is not an offence to be registered at two different locations so if the move away is known to be temporary their existing registration can be left in place. Please note: it is an offence to vote twice in the same election.

I am not sure whether I am eligible to be registered because of my nationality?All British, Irish, Commonwealth and European Union citizens are entitled to be registered, if you are not sure if this includes you please see our list of eligible nationalities.

What is the deadline for responding to the Household Enquiry form?The last day for response to the Household Enquiry Form is 30 November 2019, prior to publication of the register on 1 December 2019. Responses received after this date may not be included until January 2019. However, the sooner you respond to the Household Enquiry form the less likely you are to have reminder forms sent to your address and it will avoid you having personal canvassers come and visit your property.

What is the deadline date for new registrations to vote during the Canvass period?The last date for new individual registrations, prior to the publication of the register of 1 December is 21 November 2019. Register on the GOV.UK website.