Holding an event

When planning to hold an event in the borough's streets, parks and open spaces you must let us know the details by completing the online special events application form

If you have any other enquiries relating to events within the borough please email specialevents@rbkc.gov.uk 

The Filming and Special Events Office will review your application to ensure it has the relevant council permissions from; Highways, Street Lighting, Parking, Street Trading and Enforcement, Licensing and Planning departments where applicable.
Any activity on the public highway that is likely to cause an obstruction requires permission from the Council. 

Please find the Royal Borough of Kensington and Chelsea’s lead-in times, fees, and charges below:

Temporary Highway Consent (THC) A THC is required whenever any temporary infrastructure is placed on the public highway (including the footway). Temporary structures include, but are not limited to, flag poles, barriers, signage and gazebos.

This license requires a minimum ten working days notice.

In order to apply for this license, you must submit your online event application (above) and attach the following documents: 

  • detailed site map (including dimensions) of the structure in location
  • public liability insurance (minimum £5,000,000)
  • risk assessment / method statement
  •  completed THC  Indemnity Form
  • ​Indemnity Form [PDF] (file size 61Kb) 
  • download an editable version of the Indemnity Form. You will need Microsoft Word installed on your computer to open this document.
  • Indemnity Form [Word] (file size 39Kb) 

Promotional / Distribution Licence A license is required when distributing a commercial brand / product on the public highway (including footway). A THC (above) is required if any temporary structures will be placed on the public highway during the promotional activity.

This license requires a minimum ten working days notice.

In order to apply for this license, you must submit your online event application (above) and attach the following documents:    

  • detailed site map (including dimensions) of the structure in location
  • public liability insurance (minimum £5,000,000)
  • risk assessment / method statement
  • completed Free Printed Matter distribution application form ( below)

If you are planning only to distribute free printed material and do not plan to place temporary structures on the public highway, please find useful information on the Leaflet Distribution Licence guidelines page or contact Streetline on 020 7361 3001, or email streetline@rbkc.gov.uk.

Temporary Event Notice (TEN) / Premises License A temporary event notice is required for an event (with an audience up to 499) where there is licensable activity including, but not limited to:

  • sale or supply of alcohol
  • regulated entertainment including amplified music or dance

This license requires a minimum ten working days notice 

For more information including how to apply for a TEN and download an application form you can visit the Temporary Event Notice webpage.

A premises license is required for an event (with an audience over 499) where there is licensable activity including, but not limited to:

  • sale or supply of alcohol
  • regulated entertainment including amplified music or dance

For more information, please visit the Premises License webpage.

Street Trading License  A temporary license is required whenever there will be food or non-food products sold for a fixed price at your event. Please let the special events team know the details for this activity via specialevents@rbkc.gov.uk

Charity Events   

  • walks, runs, cycle rides   
  •  submit a special event application via the (above) event application link   
  • route map    
  • details of any infrastructure placed on the highway (including footway) with detailed site map (including dimensions) of the structure in location 
  • public liability insurance (minimum £5,000,000)    
  •  risk assessment / method statement

Charitable Collections Before applying to the Council for the necessary permissions, you will need to ensure you have a charitable collections licence issued by the Metropolitan Police.
See the Metropolitan Police website for guidance on charitable collection licences.
You will then need to make an event application to the council via the online form (above).

​Street Parties  If you would like to apply to hold a street party, see our street parties’ page.

​Parking Suspensions  We require 7 working days notice to process pay and display parking suspensions and 15 working days for resident bays (except during July and August when we require 10 or more days for all).  Applications must be submitted before 12pm and the cost of suspending a bay or single yellow waiver is £51 per day.  Please submit your parking requests with your application form and include:  

  • the time and date the suspension is required  
  •  the number of bays     
  • the type of bay (pay and display/resident)    
  •  the location (road name, machine number/house number)     
  • a parking map/sketch of the required suspensions

In some circumstances displacement parking will also need to be provided. The Filming and Special Events Office will advise where necessary. 

Please note

The Filming and Special Events Office also charge an administration fee at an hourly rate (currently £80.00 inclusive of VAT) to cover officer time, general advice, office costs and liaison with other Council officers, if required.

All payments must be made by debit or credit card before the event takes place and before any licenses can be issued. We will accommodate late applications where possible, but an additional hourly - rate charge will be applied.

Useful Links

Visit the London Events Toolkit website for guidance on planning events in the Capital.

If you are interested in holding an event in the Hammersmith & Fulham, please see their web pages.