Holding an event

Information about holding an event on the borough's streets, parks and open spaces.

When planning to hold an event in the borough's streets, parks and open spaces you must let us know the details by completing the online special events application form

If you have any other enquiries relating to events within the borough please email specialevents@rbkc.gov.uk.

The Special Events office will review your application to ensure it has the relevant council permissions from; Highways, Street Lighting, Parking, Street Trading and Enforcement, Environmental Health, Licensing and Planning departments where applicable.

Any activity on the public highway that is likely to cause an obstruction requires permission from the Council. 

Please find the Royal Borough of Kensington and Chelsea’s lead-in times, fees, and charges below:

Promotional Activity on Council Land (Public Highway)

If you wish to promote a business, brand, commercial service or other on the public highway, you will require permission from the council in order to do this.

A Promotional Distribution licence is required when distributing a commercial brand/ product on the public highway (including footway), whether with free printed material or a product giveaway.

A Temporary Highway Consent is required if any temporary structures will be placed on the public highway during the promotional activity.

Any promotional activity requires a minimum ten working days’ notice.

In order to apply for relevant permissions, you must submit your online event application via the online event application form and attach the following documents:

  • promotional activity description (who, what, where, when, how)
  • detailed site map (including dimensions) of the structure/s in location
    Please note, where temporary structures are placed on the public highway/footway, they must not obstruct pedestrians or distract road users and your site map must demonstrate that at least 1.8m will be left for pedestrian thoroughfare.
  • public liability insurance (minimum £5,000,000)
  • risk assessment / method statement

All events organisers have a responsibility to thoroughly assess risks to help reduce or remove potential dangers to staff and attendees and the general public. You will find further guidance on the London Events Toolkit website.

  • completed Promotional Distribution application form (below)
  • completed Temporary Highway Consent form (below)

If you are planning only to distribute free printed material and do not plan to place temporary structures on the public highway, please find useful information and how to apply for this license on the Leaflet Distribution Licence guidelines webpage or contact Streetline on 020 7361 3001, or email streetline@rbkc.gov.uk.

Events on Council Land (Public Highway)

For small events; such as store openings, pop-up installations and red carpet premieres; a Temporary Highway Consent is required whenever any temporary infrastructure is placed on the public highway (including the footway). Temporary structures include, but are not limited to, flag poles, barriers, signage and gazebos.

This type of activity requires a minimum ten working days’ notice.

In order to apply for relevant permissions, you must submit your online event application form and attach the following documents: 

  • event description (who, what, where, when, how)
  • detailed site map (including dimensions) of the structure/s in location
    Please note, where temporary structures are placed on the public highway/footway, they must not obstruct pedestrians or distract road users and your site map must demonstrate that at least 1.8m will be left for pedestrian thoroughfare.
  • public liability insurance (minimum £5,000,000)
  • risk assessment / method statement
    All events organisers have a responsibility to thoroughly assess risks to help reduce or remove potential dangers to staff and attendees and the general public. You will find further guidance on the London Events Toolkit website.
  • completed Temporary Highway Consent application form (below)

Events in Council parks and Green Spaces

All events taking place in the Borough’s parks and green spaces requires consultation and permission with both the Special Events and Parks departments.

In order to gain the relevant consent to hold your event, please email specialevents@rbkc.gov.uk with the following details:

  • event description (who, what, where, when, how)
  • which park you wish to use and exact location within the park
  • date and time (including set-up, start and finish times)
  • how many people attending the event
  • what infrastructure you will be bringing with you

Charity Events in Parks and on Council Land (Public Highway)

Walks, runs, cycle rides

  • submit a special event application via the (above) event application link
  • route map including timings and duration within Borough
  • details of any infrastructure placed on the highway (including footway) with detailed site map (including dimensions) of the structure in location 
  • public liability insurance (minimum £5,000,000)
  • risk assessment / method statement
    All events organisers have a responsibility to thoroughly assess risks to help reduce or remove potential dangers to staff and attendees and the general public. You will find further guidance on the London Events Toolkit website.

Charitable collections

Before applying to the Council for the necessary permissions, you will need to ensure you have a charitable collections licence issued by the Metropolitan Police.

Visit the Metropolitan Police website for guidance on charitable collection licences.

If your charity collection includes placing temporary structure/s on the public highway, you will then need to make an online event application form and adhere to the guidance in the above section; Events on Council Land (Public Highway)

Street Parties

If you would like to apply to hold a street party, visit our street parties webpage.

Please note, where there is commercial activity at your street party, there will be an administration charge (please see fees and charges in document above). This will cover any administration time spent on issuing licenses / consultation with other departments such as Parking, Highways and Street Lighting.

Please note, to ensure public safety at your event, a Temporary Traffic Order / Road closure may be required. Please see below section; Road Closures.

​Parking Suspensions

We require 7 working days’ notice to process pay and display parking suspensions and 15 working days for resident bays (except during July and August when we require 10 or more days for all). Please submit your parking requests with your online application form and include:

  • the time and date the suspension is required
  • the number of bays
  • the type of bay (pay and display/resident)
  • the location (road name, machine number/house number)
  • a parking map/sketch of the required suspensions

In some circumstances displacement parking will also need to be provided. The Special Events office will advise where necessary. 

Road Closures (Temporary Traffic Order)

A road closure or what they are commonly referred to as a Temporary Traffic Order may be required at your event in the interests of public safety. Further information regarding TTOs and how to apply is available on the Council’s Temporary Traffic Orders webpage.

Please make contact with the Special Events department, if you think a TTO may be required for your event, prior to submitting an application, and we will be able to advise further whether this is the case or what alternatives are available.

Licence Information

A Temporary Event Notice is required for an event (with an audience up to 499) where there is licensable activity including, but not limited to:

  • sale or supply of alcohol
  • regulated entertainment including amplified music or dance

This licence requires a minimum ten working days’ notice 

For more information including how to apply for a TEN and download an application form you can visit the Temporary Event Notice webpage.

A Premises Licence is required for an event (with an audience over 499) where there is licensable activity including, but not limited to:

  • sale or supply of alcohol
  • regulated entertainment including amplified music or dance

For more information, please visit the Premises Licence webpage.

Please note

The Special Events office also charge an administration fee at an hourly rate (currently £100.00 inclusive of VAT) to cover officer time, general advice, office costs and liaison with other Council officers, if required.

All payments must be made by debit or credit card before the event takes place and before any licences can be issued.

We will accommodate late applications, where possible, but a charge of £82 will be applied. Please note, any applications submitted late are not guaranteed to be processed and will depend on officer capacity.

Useful links

Visit the London Events Toolkit website for guidance on planning events in the Capital.

If you are interested in holding an event in Hammersmith & Fulham, please visit their Looking for space webpage.