Holding an event

Information about holding an event on the borough's streets, parks and open spaces.

When planning to hold an event in a public space in the borough, you must let us know the details beforehand by completing the online special events application form

If you have any questions, or need assistance with anything, before you submit an application, please email us at: specialevents@rbkc.gov.uk or call us on: 0207 341 5762.

The Special Events office will review your application and get in touch with you to advise on aspects of your event, including advising on other council procedures and licenses which may need to be applied for separately. Council permissions can include, but are not limited to, the following departments: Highways, Street Lighting, Parking, Street Trading and Enforcement, Environmental Health, Licensing and Planning.

Any activity on the public highway which is likely to cause an obstruction requires prior permission from the Council.

Please find the Royal Borough of Kensington and Chelsea’s lead-in times, fees, and charges for events below:

Event Guidance

Application Process

All event applications need to be submitted online by completing the online special events application form

Please see above for specific event guidance on what to submit to support your event application. If you are unsure which guidance to follow, please email: specialevents@rbkc.gov.uk or call the Special Events office on 020 7341 5762.

Notice Period

Street Events and Promotions

For very small events or promotional activity, with minimal impact on the Borough’s streets and open spaces, we require a minimum of 10 working days’ notice in order to facilitate your event or activity.

For street events which may include a road closure or have an impact to residents or businesses in the area, we would require up to 12 weeks’ notice in order to review your application and advise on relevant council requirements and licence procedures.

Park events

For applications to hold a small event (under 499 attendees) within one of the parks, please provide as much notice as possible in order for us to be able to review your request. At least 6 weeks’ notice is required for a small event and up to 12 weeks’ notice may be required if certain licences are needed to cover the event (and to allow for sufficient residential consultation).

Please note, there may be licensing implications for larger events (above 499 attendees) that involve licensable activities (sale of alcohol, provision of regulated entertainment or late night refreshment), which may affect the application deadline for your event. For more detail on the licensing requirements at events, please see the Events in parks page.

Assessing your application

We will assess your event or activity application using the below criteria as a basis. This list is not exhaustive and there may be other factors that need to be addressed prior to approval of your application being given.

  • Is the event or activity suitable in the proposed location?
  • Will the event or activity be managed safely and in accordance with the terms and conditions of the event licence?
  • Has sufficient notice been given in order to facilitate the event?
  • Will the event benefit, and be supported by, the community and local businesses?
  • Are there any existing event applications in the proposed location on the same day?
  • Were previous events organised by event organiser managed well?

Approval of your application

Once we are satisfied that your application is complete, all the relevant requirements have been met and all other council permissions are granted, we will get in touch with you in writing to let you know your event can go ahead.

Where an application has been received, but no follow up documentation has been sent when requested, it is likely that your event will not be approved and we will write to you to let you know the reasons for this decision.

Please note
The Special Events office also charge an administration fee at an hourly rate (currently £102 inclusive of VAT) to cover officer time, general advice, office costs and liaison with other Council officers, if required.
All payments must be made by debit or credit card before the event takes place and before any licences can be issued.
We will accommodate late applications, where possible, but a charge of £83.60 will be applied (any applications submitted late are not guaranteed to be processed and will depend on officer capacity).

Useful links

If you are interested in holding an event in Hammersmith and Fulham, please visit their Looking for space webpage.