Holding an event in a public space

Apply to hold an event in a public place

If you want to hold an event in a public space, you need to tell us before the event. You must complete the online special events application form. 

If you have any questions, or need help with anything, contact us at: 

Email: specialevents@rbkc.gov.uk 

Phone: 0207 341 5762

If the event you want to hold will cause an obstruction to a public highway, you must get permission before the event.

The borough has lead-in times, fees, and charges for events:

Once you have sent your application, we will review it and get in touch with you with further information. There may be licenses you need to apply for or other council procedures to be aware of.

Council permissions can include:

  • Highways
  • Street Lighting
  • Parking
  • Street Trading and Enforcement
  • Environmental Health
  • Licensing
  • Planning

Event Guidance

Application Process

All event applications need to be submitted online by completing the online special events application form

Please see above for specific event guidance on what to submit to support your event application. If you are unsure which guidance to follow, please email: specialevents@rbkc.gov.uk or call the Special Events office on 020 7341 5762.

Notice Period

Street Events and Promotions

For a very small event, you must give us 10 working days' notice. Very small events are events with minimal impact on streets and open spaces.

For larger street events, we need 12 weeks' notice. These are events that include road closures or an impact to residents and businesses. For these events, you may need licenses.

Park events

For small events (under 499 attendees) in a park, we need at least 6 weeks' notice. For events that may need a licence, we need up to 12 weeks' notice.

For larger events (above 499 attendees) involving licensable activities may take longer to approve. Licensable activities are activities like sale of alcohol and regulated entertainment.

For more detail on the licensing requirements at events, go to the Events in parks page.

How we decide if you can hold an event

We will decide if you can hold your event by looking at the following:

  • Is the event or activity suitable in the proposed location?
  • Will the event or activity be managed safely and under the terms and conditions of the event licence?
  • Has enough notice been given to facilitate the event?
  • Will the event benefit, and be supported by, the community and local businesses?
  • Are there any existing event applications in the proposed location on the same day?
  • Were previous events organised by the event organiser managed well?

We may write to you if we need more information. If you do not reply, we will not be able to approve your event. We will write to you to let you know why.

Fees for applying to hold an event

The Special Events office charge an administration fee at an hourly rate (currently £102 inclusive of VAT).

You must pay this before the event takes place and before any licenses can be issued. You can pay by debit or credit card. 

There is a further charge of £83.60 for late applications. If you make a late application, there is no guarantee this will be processed. 

Please note
The Special Events office also charge an administration fee at an hourly rate (currently £102 inclusive of VAT) to cover officer time, general advice, office costs and liaison with other Council officers, if required.
All payments must be made by debit or credit card before the event takes place and before any licences can be issued.
We will accommodate late applications, where possible, but a charge of £83.60 will be applied (any applications submitted late are not guaranteed to be processed and will depend on officer capacity).

Events in Hammersmith and Fulham

If you are interested in holding an event in Hammersmith and Fulham, visit their Looking for space webpage.